The following individuals may qualify as authorized vehicle operators – see authorized driver requirements below.

a. Members of the Board of Regents

b. Employees (faculty and staff) and emeriti faculty of the University of Nebraska

c. University of Nebraska students not included in a. or b. who are University of

Nebraska students traveling on official University business as designated by the Chancellor’s Office, UNL Dean or Director.

Authorized Driver requirements

Faculty and staff:

University vehicles may be driven by licensed employees over 18 years of age.

To be considered for approval to drive, the department or individual must:

1. Complete the New Driver Authorization online at https://scsapps.unl.edu/RentalRequest/NewDriverAuthorization/ Note: The department employing the driver is responsible for all fees required to obtain driving records.

2. Have a "V" status driver's license and in the last 36 months driving records free of:
a) A current suspension or revocation of a state driver's license that restricts an employee's ability to drive at work.
b) Any traffic violations within a three-year period accumulating a total of 6 or more points. (In alliance with insurance industry standards, drivers accumulating 6 or more points in a 36 month period are considered high risk drivers)

Note: For the first 36 months while this policy is being implemented, existing employees, with prior driving records that would prevent them from being authorized to drive on University business, may be allowed to drive with provisional authorization if they receive no additional traffic violations. Provisional authorization will be granted after review by campus specific committee. Each committee is comprised of the University Risk Manager, Employee Relations Director, University Police or Campus Security, and University Fleet Management Director. Driving records will be monitored monthly (at the employing departments’ expense) for existing employees with provisional authorization. Any traffic violation conviction will result in the immediate removal of this provisional authorization.

If a Department of Motor Vehicles Motor Vehicle Report reveals convictions (regardless of whether points were assigned or not) for Major Traffic Offenses as enumerated in Appendix A, or license suspension or revocation as specified above, the University department that employs the employee shall be notified by Univeristy Fleet Management or Human Resources the employee is no longer authorized to operate a University vehicle or drive on University business. If requested by the employee, a copy of the Motor Vehicle Report will be given to that employee. If that employee disputes the facts shown on the Motor Vehicle Report, he/she may challenge them with the Nebraska Department of Motor Vehicles. Appeals for removal of University driving privileges will be reviewed by a campus specific committee comprised of the University Risk Manager, Employee Relations Director, University Police or Campus Security, and University Fleet Management Director. 

An employee who drives a vehicle during the course of performing University duties who no longer meets the driver standards of this policy may be given alternative duties for which he/she is qualified or at the unit’s discretion may be terminated according to University Human Resource policy. Units should contact Human Resources to facilitate this process.

An employee who accumulates a total of 6 or more points within a three-year period and no longer meets the driver standards of this policy may request provisional authorization review by the designated campus review committee. Provisional authorization can be requested by the employee’s supervisor; is not guaranteed; requires the employee remain free from any moving violation conviction for 36 months; and will only be granted once to the employee. The employee may be required to complete a driver training course (named by the committee) at the employee’s expense.

Motor Vehicle Records will be monitored monthly for changes in license status and major moving violation conviction for all employees who drive a vehicle during the course of performing University duties and will be initiated prior to a job offer being made to new applicants whose duties include vehicle operation.  

  • New employees whose duties will include a substantial amount of vehicle operation may be hired contingent on the University receiving a driving history that qualifies them as an Authorized Driver as defined above.
  • New hires are not eligible to drive until approved.
  • New hires are not eligible for provisional authorization.
  • If an employee is hired with an unacceptable driving record, before they may become eligible to drive on University business, their 36 month driving record must be free of all moving violation convictions.
  • All drivers shall report any conviction for any Major Traffic Offense (whether or not points are assessed) or any change in the status of their license to their supervisor that results in the loss of work driving privileges.
  • This action shall occur on the first working day following the conviction or as soon as possible thereafter.  
  • The supervisor shall report such change or conviction to University Fleet Management and Human Resources immediately. 

Failure to comply with this policy shall be considered a willful violation of this policy and may subject an employee to disciplinary action, and loss of University driving privileges.

All driving records are monthly monitored; drivers with no moving violations on record with be fully reviewed every other year; drivers with minor moving violations on record will fully reviewed annually; trained large passenger-van drivers will be fully reviewed annually; commercial driver’s license will be fully reviewed annually.  If monthly monitoring reveals a conviction for a major traffic offense, or change in license status, the driver’s motor vehicle record will be fully reviewed.

Students:

Only currently enrolled full or part-time students over 18 years of age who have been approved by University Fleet Management are allowed to drive University-owned or rented vehicles. For agriculture related work, some 17 year old license holders may be allowed to operate certain vehicles as specified by Child Labor Law on agriculture property while under direct supervision. In order to be approved to drive, the department or student must:

1. Complete the New Driver Authorization online at https://scsapps.unl.edu/RentalRequest/NewDriverAuthorization/. Students who are not student employees are responsible for all fees required to obtain driving records and should be process through their student organization or sports club.

2. Have a "V" status driver's license and in the last 36 months driving records free of:

  1. A current suspension or revocation of a state driver's license that restricts an employee's ability to drive at work.
  2. Any traffic violations within a three-year period accumulating a total of 6 or more points.

Faculty / Staff / Students who, at any time, do not meet the above qualifications will be prohibited from driving University-owned or leased vehicles. International drivers’ licenses or licenses issued by countries other than the United States are not acceptable. Drivers licenses issued in the United States less than 12 months prior to the date of planned travel may not be accepted. Drivers with licenses issued in the past 12 months will be required to demonstrate driving proficiency prior to being authorized to operate motor vehicles on University business. Driving proficiency demonstrations can be scheduled by emailing transcharge@unl.edu or autorental@unl.edu or richardsonke@unk.edu